Terms and Conditions | Anerley May Designs

Terms

and conditions

The following terms and conditions apply to the Contract (see definition below) and each future request for the supply of services and/or materials received by the Agency from the Client (see definition below) from time to time unless otherwise agreed in writing. The communication of a request by the Client to the Agency for the supply of services and/or materials shall amount to the Client’s acceptance of these terms. These terms shall take precedence over any terms and conditions of the Client, whether attached to, enclosed with or referred to in any purchase order of the Client or elsewhere. They may not be varied except by written agreement between the Agency and the Client.

1: Definitions

In these terms and conditions, the following words shall have the meanings given in this clause:

1.1 ‘Agency’ means Anerley May Designs & or Paperless Form Co, a business registered in Queensland ABN 90 255 380 118.

1.2 ‘Brief’ means the written brief describing the Deliverables, their intended use and any pre‐set timings for supply, signed by the Client and supplied to the Agency in advance of conclusion of the Contract;

1.3 ‘Client’ means the person, firm, company or organisation described as such overleaf;

1.4 ‘Contract’ means the contract consisting of any Deliverables approved in quotes and estimates and the Agency starting work on the Deliverables;

1.5 ‘Deliverables’ means the services and/or materials to be supplied by the Agency under this Contract, described in the Project overview section and in more detail in the Brief;

1.6 ‘Job Cost’ means the fee to be charged by the Agency for the Deliverables as specified in any quote or estimate;

1.7 ‘Project Or Outline’ means the job described in the Brief;

1.8 ‘Intellectual Property Rights ‘means all copyright and related rights, design rights (whether registered or unregistered), patents, rights in trade marks (whether registered or unregistered), database rights and any other intellectual property rights (including all similar or equivalent rights or forms of protection in any part of the world) in or relating to the Deliverables.

2: The Agency’s obligations

The Agency will use its reasonable care and skill in the production and supply to the Client of the Deliverables as per the Brief and any other requirements identified in the introduction.

3: Compensation

In return for the Agency commencing the production of each of the Deliverables the Client shall pay the Job Cost in accordance with the agreed payment schedule, 14 days from the receipt of the invoice unless otherwise stated. Invoices will be raised and sent to the Client upon the commencement of work on each Deliverable (shown as tasks in quotes and estimates). Without prejudice to any other right or remedy that it may have, if the Client fails to pay the Agency on the due date, the Agency may charge the Client interest at CPI + 2% per year. from time to time accruing daily and compounded annually on every invoice overdue for payment calculated from the date of the invoice until the date of payment whether before or after judgment, and may suspend all of its obligations hereunder until payment has been made in full. The Agency reserves the right to claim interest under the Late Payment of Commercial Debts (Interest) Act 2003. The Agency reserves the right to require the Client to pay the total Job Cost up front before the Agency commences any work. If a final Job Cost has not been agreed at the time of concluding the Contract, the Agency will require the Client to pay a percentage of the estimated total Job Cost in advance to cover the Agency’s time attending meetings and/or producing Deliverables in advance of a final sign-off by the Client of the budget.

4: Deliverables and changes

The Client warrants that the Brief is accurate in all respects. As the Job Cost and any pre-set dates for supply of the Deliverables will be agreed on the basis of the Brief, any changes to it after the conclusion of the Contract, whether resulting from alterations by the Client, delay in providing the Agency with materials, information, instructions or authorisations, supply of faulty materials to the Agency by the Client, or any other circumstances beyond the Agency’s control, will be subject to extra charges for the Agency’s time and work and may involve delays in supply. The Client will pay these extra charges and reimburse the Agency for any third party charges or expenses incurred by the Agency on the basis of the Brief.

5: Production

Unless otherwise agreed in writing the Agency will arrange and oversee all production and post- production related to the Project. Should it be agreed that the Client arranges any production work itself, then in that regard the Agency shall not be responsible for the booking, supervision or quality control of any relevant facilities, nor will it be responsible for payment of any related charges.

6: Approvals

Written approval by the Client of final copy, layouts, scripts, storyboards, designs and the like will be the Agency’s authority to proceed with production or publication as appropriate. Where artwork or other material is sent to the Client for final approval, the Client shall check it carefully and notify the Agency by email, of any errors or alterations. The Agency will use its reasonable endeavors to effect any changes so notified but the Agency reserves the right to charge extra if any of these alterations either go beyond the original Brief or are notified to the Agency more than 3 working days after their supply to the Client. Where notification of errors is either delayed in this way or does not occur at all before publication, the Agency will not be liable in respect of any such errors. The Agency will also not be liable in respect of errors occurring where the Client either does not pay for proofs or design layout mock-ups or oversees the print and production process or does not allow enough time in the production schedule to check layouts, copy, pagination or other content aspects. The Agency cannot guarantee that any or all colours will be exactly replicated in the final version as published.

7: Rights

The Client shall have a royalty free license, coming into effect on payment of the relevant invoice, to use the Deliverables for the purposes, in the territories and in respect of the products or services defined overleaf and/or the Brief. If the Client wishes to use the Deliverables in ways going beyond the parameters in the Brief and/or overleaf, it must approach the Agency for prior written consent. In so far as use of the Deliverables as per the Contract involves use of third party material, the Agency will secure such license as is necessary to allow the required use of the same.

Subject to the above and to the rights of any third party, ownership of the Rights shall remain vested in the Agency unless and until any assignment or other disposition of the Rights is agreed between the parties in writing. For the avoidance of doubt, where the Agency makes any presentation to the Client going beyond the Brief, the Client shall have no right to make use of any material contained in such presentation unless and until a separate contract is concluded between the parties. Use of the Deliverables as per the Brief may involve the Client in continuing liability to third parties, for example for royalties, license fees and performance fees. The Agency will endeavor to notify the Client of these as soon as practicable during the production process.

8: Compliance

It shall be the sole responsibility of the Client to ensure that the Deliverables including text, graphics, photographs, designs and any other artwork comply with all local laws (whether consumer, public or civil), regulations and codes in all countries in which use is intended as stated in the Contract and that you the Client has the permission to use the same. It shall also be the Client’s responsibility to ensure that the Deliverables carry all disclaimers, warnings and public information which any competent lawyer of the Client in any of the relevant jurisdictions would advise. Accordingly, the Client agrees to indemnify and hold harmless the Agency and the Agency’s agents and employees from any liability, cost, loss, damages award, sum payable by way of settlement or other expense of any kind (including reasonable legal fees) arising from any claim, demand or action alleging that the Deliverables or use of them are contrary to any law, code or regulation in any country.

9: Expenses

The Agency will, where practicable, endeavor to estimate extras such as couriers and other external services to be used in relation to the Deliverables, but this will not always be possible. All expenses, for example couriers, print-outs, scans and overtime, will be invoiced by the Agency at cost and the Client shall pay such invoices on receipt of the date of the invoice.

Where expenses are likely to be significant, the Agency reserves the right to require the Client to pay the full amount of the expected expense in advance. General out-of-pocket expenses incurred in supplying the Deliverables, such as courier charges, travelling and hotel expenses, will be charged by the Agency at cost and the Client shall pay the relevant invoices on receipt of the date of the invoice.

Where extra expenses are incurred, either as a result of alterations to the original Brief or otherwise at the Client’s request, the Client shall pay such expenses by way of settlement of the relevant invoices on receipt of the date of the relevant invoice.

Any Marks of the Client or any third party used in the Deliverables, including such Marks as are supplied by the Agency as part of the Brief, are used in a manner which neither undermines the Client’s rights in its Marks nor infringes any third party rights.

Where Deliverables are supplied to the Client on computer disks or other electronic storage method, then the Agency remains the owner of these storage media and reserves the right to require immediate return of them. Should any artwork be supplied to the Client in digital form, the Client may not amend it or otherwise use it for purposes outside those contemplated by this Contract without the Agency’s express prior written permission.

10: Delivery

The risk in Deliverables shall pass to the Client upon the commencement of supply or transportation to the Client. Where either delivery difficulties or other circumstances necessitate the Agency electronically storing any part of the Deliverables for the Client’s future use, the Agency reserves the right to levy storage charges and charges for retrieval from storage, which the Client shall pay on receipt of the date of the relevant invoice.

11: Trademarks and domain names

If any Deliverables use any trademarks, trading styles or trade names (‘Marks’) owned by the Client or under its control, it is agreed that the Agency shall have the right to use or allow use of any such Marks for the purpose of fulfilling the Agency’s obligations under the Contract. The Agency shall not gain any rights over such Marks by virtue of such use, but the Agency shall be entitled to use the Marks both during and after the production and supply of the Deliverables to promote and advertise its own work.

It shall be the Client’s responsibility to ensure that all domain names used in connection with the Deliverables are wherever practicable properly registered and do not infringe any third party rights and that any Marks of the Client or any third party used in the Deliverables, including such Marks as are supplied by the Agency as part of the Brief, are used in a manner which neither undermines the Client’s rights in its Marks nor infringes any third party rights.

12: Rejection or cancellation

Unless a rejection fee has been agreed in advance, the Client shall have no right to terminate the Contract, allege breach of Contract or seek any cancellation, reduction or repayment of the Job Cost on the basis of style or composition. Once the Contract is concluded as provided on these terms and conditions, any subsequent cancellation by the Client will result in the Client being liable for the full Job Cost as if the cancellation had not taken place, excluding such committed third party expenses as the Agency is able to avoid liability for within its existing contractual commitments to suppliers.

13: Property

14: Liability

Nothing in these terms and conditions shall exclude or restrict the Agency’s liability for death or personal injury resulting from its negligence, liability for fraudulent misrepresentation or any other liability which cannot be excluded or limited under applicable law. Subject to this:

§ 15.1 the Agency’s total liability to the Client in contract law or in tort or otherwise howsoever arising in relation to this Contract is limited to the Agency’s charges for the Deliverables;

§ 15.2 the Agency shall not be liable in anyway in respect of any failure, delay or defect in the supply or use of the Deliverables caused by the supply or specification by the Client of unsuitable material or content or by the reproduction of the Deliverables by a third party; and

§ 15.3 the Agency will not be liable to the Client for economic loss including loss of profits, business, contracts, revenues, goodwill, production and anticipated savings of any description howsoever caused and even if foreseeable by the Agency.

All warranties, conditions and other terms implied by statute, common law or otherwise are hereby excluded from the Contract to the fullest extent permitted by law.

15: Agency’s status

The Agency acts in this Contract as a principal and not as agent for the Client and will enter into all related contracts as principal.

16: Sub-contracting and assignment

The Agency may sub-contract any or all of its rights or obligations under this Contract and may with the Client’s consent, such consent not to be unreasonably withheld or delayed, assign the benefit and burden of its rights and obligations under this Contract to any other entity.

17: Confidential information

Neither party shall divulge any confidential information which is supplied to it about the other party in the course of this Contract or any pre-Contract discussions, other than information forming part of the public domain otherwise than through a breach of this clause or any other obligation of confidence.

18: Termination

Either party may by notice in writing to the other terminate this Contract forthwith upon the happening of one or more of the following events:

§ 19.1 if the other shall fail to make any payment due under this Contract within 7 days after the due date, or to remedy any other breach within 30 days after being required to do so in writing; or

§ 19.2 if the other shall be involved in any of the situations described at clauses 8.2–8.6 above. Such termination shall be without prejudice to the parties’ accrued rights and liabilities, for example, the Agency’s entitlement to payment for worked one.

19: Matters beyond the Agency’s reasonable control

The Agency is not liable for any breach of this Contract caused by matters beyond its reasonable control including acts of God, fire, lightning, explosion, war, disorder, flood, industrial disputes (whether or not involving the Agency’s employees), weather of exceptional severity, unavoidable hardware or software failures, or acts of local or central government or other authorities.

20: Entire agreement

This Contract is the entire agreement between the parties on the subject matter contained herein and supersedes all representations, communications and prior agreements between the parties in that regard.

Each party acknowledges that it has entered into this Contract in reliance only on the representations, warranties, promises and terms contained or expressly referred to in this Contract and, save as expressly set out in these terms and conditions, neither party shall have any liability in respect of any other representation, warranty or promise unless it was made fraudulently.

21: Service of notices

Any written notice required by this Contract should be sent to the following address: hello@anerleymaydesigns.com.au

22: Governing law and jurisdiction

This Contract and any dispute or claim arising out of or in connection with it or its subject matter shall be governed by and construed in accordance with the laws of the State of Queensland and applicable laws of the Commonwealth of Australia and the parties submit to the non-exclusive jurisdiction of the courts of that State and courts which hear appeals those courts.

23. Licencing Anerley May Designs Templates-

One Off Licences apply to all templates made. They are made for the intended purpose and client only. Distribution of artworks and templates is strictly not allowed.

Multiple Licencing can be purchased to have the rights to use templates throughout an organisation as many times as required.

24. Licencing Purchased Templates-

All designs or mock ups purchased on behalf of a client shall strictly adhere to the specific rules and regulations of that site. Including number of end products for sale, one project per licencing fee, no distribution of templates.

Items purchased under the Standard License may be used to create End Products for Sale where lifetime sales of the End Product for Sale do not exceed 500 units. Items purchased under the Extended License may be used to create End Products for Sale that may be sold an unlimited number of times.

25. RSVP Websites

Your Custom URL will be available for one week after your wedding day or event date

All images used onsite are supplied by the client and it is hereby acknowledged that Anerley May Designs and RSVP Online Collective take no responsibility for their use, it is the sold responsibility of the client to ensure legal rights to use all graphics and assets online.

It is also hereby acknowledged that Anerley May Designs and RSVP Online Collective are not the hosts of the events, we are in no way responsible or liable for any events posted online, the host is responsible in all cases.

All graphics and artworks are copyrighted to Anerley May Designs or RSVP Online Collective unless purchased for use. Unlicensed use will incur penalties.

Anerley May Designs and RSVP Online Collective also retain the right to market out online or in print all / any designs that have been created.

26. Online Forms

It is hereby acknowledged:

26.1 that the agency is not the software provider

26.2 that the agency has been engaged for the "design" and "set up" of the forms within the clients form account.

26.3 that sole responsibly is upon the client to maintain the forms and confirm they are receiving data, including account limits at all times.

26.4 the agency is not responsible or liable for any software issues within your form account.

26.5 the agency is not responisble or liable for any edits staff make within the account after inital hand over.

27. Paperless form co hosting:

27.1 Payment of hosting is pro rata, then billed annually every January

27.2 At any time the agency retain the right to change the hosting address, 30 days notice will be given in the event of a change.

27.3 Hosting address changes will affect the URL of your hosted forms, including any QR codes made.

28. Terms and Conditions for Magazine Publication Services

1. Introduction:
These terms and conditions ("Agreement") represent a legally binding contract between Anerley May Designs (hereinafter referred to as the "Designer" or "Service Provider") and the Client (hereinafter referred to as the "Client") and the Real Estate Office (hereinafter referred to as the "Real Estate Office") for the provision of graphic design and production services for a magazine publication.

2. Payment:

All invoices must be paid in full up front to secure advertising space. Payments can be made via direct deposit or credit card which incurs a small processing fee.
The Designer will not commence work on any advertising or design services until full payment has been received and cleared.
In the event of non-payment, the Designer reserves the right to suspend or terminate services, and the Client will forfeit any advertising space secured.

3. Scope of Services:

The Designer will provide graphic design and production services for the Client's magazine publication as outlined in the project proposal page and estimate provided.
The estimated production time is 3 months, which may vary based on the finalisation of all advertising materials for all advertisers. The Designer will make reasonable efforts to complete the project within this time frame.
The Client is responsible for providing all necessary materials and content required for the project, including text, images, and branding materials.
The Real Estate office is responsible for providing all the office content for their pages within 7 days of signing the commencement of this project, including text, images, and branding materials.
The Real Estate also agrees to provide a list of preferred suppliers within 7 days of signing up to this project.

4. Client's Responsibilities:

The Client is responsible for providing all necessary materials and content in a timely manner.
The Client must review and approve all design concepts, layouts, and proofs in a timely fashion.
The Real Estate office must approve the final layout of the office content within 2 business days from delivery.
Any delays in providing materials or approvals may affect the project timeline.
The Real Estate office is responsible for providing all the office content for their pages within 7 days of signing the commencement of this project.
The Real Estate also agrees to provide a list of preferred suppliers within 7 days of signing up to this project via the form provided.
The Real Estate office is responsible for the safe housing of all the design materials once delivered.
The Real Estate office is obligated to have all staff handing out this publication at all open homes, inspections, Auctions, within the office and any local businesses or services that allow it to be displayed for an estimated 12months..
The Real Estate office also agrees to have the digital version of the publication linked to all auto responses for each agent and in email signatures for 12months.
The Real Estate office acknowledges there is to be no material in the publication that dates the publication. eg. no listings, monthly reviews or specific forecasts.

5. Revisions:

The Designer will provide 2 rounds of revisions for the design and layout with the 3rd being the final layout.
Additional revisions beyond this limit incur additional charges of $75 per hour including GST, which will be communicated to the Client.

6. Intellectual Property:

Upon receipt of full payment, the Client will own the final design of the advert created and is welcome to a copy..
The Designer retains the right to display the project in their portfolio and marketing materials.
The publication will only be via the online publishing software. Full design file remains property of the Designer, Anerley May Designs.

7. Cancellation:

If the Client wishes to cancel the advert, they must provide written notice to the Designer within 3 days.
If the cancellation occurs before work has commenced, a refund will be provided minus $250 cancellation and admin fee.
If the cancellation is requested after work has commenced, no refund is available.
Real Estate office may not terminate the project at any time after agreement to proceed has been signed. If the project was to be cancelled the office would be liable for the full cost of the project.

8. Confidentiality:

All parties agree to keep all project-related information and materials confidential.

9. Liability:

No Liability:Anerley May Designs shall bear no liability for any claims made by the Client. The Designer is exempt from any responsibility for indirect, incidental, special, or consequential damages, including loss of profits or business interruption. The Designer's liability for any claim arising out of this Agreement is hereby disclaimed and nullified.

10. Termination:

Either advertiser or designer may terminate this Agreement with written notice if the other party breaches the terms and conditions.
Real Estate office may not terminate the project at any time after agreement to proceed has been signed. If the project was to be cancelled the office would be liable for the full cost of the project.

11. Governing Law:

This Agreement will be governed by the laws of common law.

12. Entire Agreement:

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.

By proceeding with the agreement and payment for the advertising space and services, the Client acknowledges that they have read, understood, and agreed to these terms and conditions.

At signing of the project contract, the Real Estate office acknowledges that they have read, understood, and agreed to these terms and conditions.

Real Esate Magazine

Terms

and conditions

terms

and conditions.

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